Duplicate RC Book: How to Apply for Duplicate RC Online and Offline

5 min read

A RC or Registration certificate is a necessary document required in India for anyone to drive a vehicle. In fact, it is equivalent in terms of importance as a license or an insurance for anyone willing to drive a vehicle; be it a two-wheeler or a four-wheeler. Having a RC legally proves that your car is registered with the Indian Government’s RTO or Regional Transport Office. The RC of a vehicle has a validity of up to 15 years, following which it needs to be renewed in 5 years every time.

Being an important document, you need the RC with you all the time for driving a vehicle. Hence, you must process for a duplicate RC. Now, the question is how you can acquire a duplicate RC book online.

Know when and why you would need a duplicate RC

Having a duplicate RC is important because you might lose the original RC in case it gets misplaced or you lose all your vehicle documents in case of a car theft. In India, there are people who own cars but due to lack of space, they park them on the roadside. Thus, these car owners are at a risk of having their cars stolen. Moreover, when a car gets stolen, you also lose the important documents with that.

Having said that, if your cars gets stolen you can claim for the refund if you have an insurance policy for your car or bike. In case you have insurance with a comprehensive plan, you can claim for the equal amount of the monetary value of your car. But without a plan of comprehensive insurance, you chances of getting your due amount is limited to almost nil.

Here, to raise the claim of your stolen car, it is required for you to provide an FIR to the company that you got your insurance from. And to lodge an FIR, you would require a proof of possession of your vehicle. So if you don’t have a duplicate RC, you will have to visit the RTO to get the registration certificate.

Procedure to process a Duplicate RC Online

It is a simple online procedure that you need to follow to get a Duplicate RC online. Here are the steps that you need to follow:

  • On your browser, open Parivahan Seva site
  • Go to the ‘Informational Services’ tab
  • In the drop down list find ‘About Registration’ and further select ‘Duplicate RC’
  • The page entails all details related to generating duplicate RC
  • Fill the application ‘Form 26’
  • Provide the information related to police FIR as well as insurance
  • Pay the fee, which would depend on the category of your vehicle, such as light or heavy vehicle.
  • Download the application. Once the payment is made successfully, you can get a print out of the receipt.
  • Now as a final step, submit all the documents along with the receipt to the RTO

Papers needed to apply for duplicate Online RC

To apply for a duplicate RC Online, you would require the documents mentioned below. You also need to present the application form along with the other documents.

  • Application form 26
  • Original copy of FIR (in case of lost vehicle)
  • Attested copy of PUC
  • Attested copy of insurance
  • Proof of address
  • Copy of challan clearance
  • Form 60 & 61 or attested copy of PAN card
  • Engine and Chassis pencil print
  • Owner’s signature identification
  • And an affidavit confirming that you lost RC

All the above documents needs to get attested by Public Notary or Nigam Parshad or MLA or any Gazetted officer.

Process to apply for Offline Duplicate RC

  • Register an FIR with your nearest police station mentioning details of owner, registration no., engine no., and Chassis no.
  • Personally visit RTO office at which you registered your vehicle
  • Now collect the RC-extract, which presents information about vehicle
  • Fill the application and form 26
  • Get attested copy of loan proof from the financier of your vehicle
  • Confirm the type of automobile – two-wheeler, four-wheeler
  • Now submit all the documents and the application form at RTO and keep the copy of the receipt

Papers needed to apply for offline duplicate RC

Here is the list:

  • Details of tax token and tax payment of the previous year
  • Certificate of insurance
  • Financier’s NOC
  • PUC certificate

How RC renewal different from getting duplicate RC

The primary difference is that one can submit an application for duplicate RC in case the original gets misplaced, lost or burnt. However, in case of RC renewal, it can be renewed only after a 15 years’ period from the issuance of the original RC expires.

Procedure that needs to be followed for vehicle renewal

The registration of a vehicle expires in 15 years. To re-register the vehicle, you need to follow the below steps:

  • Fill and submit form 25 and application at RTO
  • There will be an inspection of the engine of your vehicle by an RTO officer
  • Once done, pay the required fee at RTO
  • Once all your documents are confirmed, the office will issue a new RC online on your vehicle

Ways to switch RC book to RC smart card

RC book is a hard paper copy of RC or registration certificate, which was earlier presented by RTO to a vehicle owner. However, with an RC book the owner is at risk of it getting worn out or torn apart. Thus, to avoid such a situation, the RTO introduced the RC smart card choice.

It is easy to convert RC book online and change it into RC smart by following the simple steps as stated below:

  • Proceed with an application to the superintendent of police (traffic).
  • Convey your message that you want to convert RC book to RC smart card
  • Visit the RTO with PUC and papers of insurance documents
  • Submit the original RC book and the other documents.
  • The RC smart card will be issued by RTO once all documents are verified

Also Read: How to Check and Pay Delhi Traffic Police E-Challan Online

Papers required to switch RC book into RC smart card

Following documents along with a fee needs to be submitted to convert RC book to RC smart card.

  • Original RC
  • ID proof
  • Address Proof
  • Insurance copy
  • Copy of PUC
  • Imprint of Chassis
  • Application for issuance of RC smart card

Conclusion

RC smart card is a better way to keep this document safe as compared to RC book as you don’t have to worry about damage. Moreover, being space friendly, you can easily keep the smart card in your wallet along with other important documents.

Moreover, it is necessary to have an insurance cover for your car to file for an FIR in case you lose your car and documents. Thus it is always recommended that a car owner gets an insurance cover for his/her vehicle not only to safeguard oneself from the unnecessary financial burden in case of loss of vehicle but also as a part of the important documents for efficient processing in case you want to get a duplicate RC online.

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Gayatri Prabhu, Head-Digital Business at Mahindra Insurance Brokers Limited (MIBL) is one those few digital leaders who has the width and depth that is required to execute an ROI driven holistic digital strategy. She cuts through the noise, identifies the critical levers and leads her team to successful execution of the defined strategy. Her core mantra to win new and retain existing customers is: understand the consumer behavior and craft experiences around it.

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